Sales Operations Specialist

About the Role We’re looking for a Sales Operations Specialist to own the operational engine behind our sales and revenue motion — CRM, pipeline, reporting, proposals, contracts, and warm-signal automation. This is an ownership role, not a support role. You’ll diagnose problems, build solutions, and keep leadership informed at the decision level. If you thrive working independently and want real ownership over a revenue ops function — this is it. What You’ll Own - CRM & Data Integrity — Keep HubSpot clean, accurate, and automation-ready (95%+ field compliance) - Pipeline Management — Maintain deal-stage accuracy, spot stalled deals, build automation that reduces manual updates - Proposals & Contracts — Draft, review, and send proposals via PandaDoc within 1 business day of request - Deal Setup & Billing — Set up billing portals, maintain the HubSpot product library, coordinate with Finance - Reporting & Forecasting — Weekly/monthly pipeline and performance reports; forecast within ±15% of actuals - Pre-Call Automation — Ensure accounts are classified and enriched before discovery/demo calls - Warm-Signal Routing — Capture inbound signals, route to the right owner, report on conversion - Process & Tools — Document SOPs, improve workflows, support tool adoption across the sales team Tools You’ll Work With HubSpot · PandaDoc · ClickUp · Google Workspace · AI notetakers · (LinkedIn/email outbound tools a plus) What We’re Looking For - 4+ years in sales or revenue operations — owning a function, not just maintaining it - Strong hands-on HubSpot experience (pipelines, automation, reporting) - Proven track record building processes from scratch and documenting them - Analytical mindset — you bring data-driven recommendations without being asked - Excellent English (written and verbal) - Self-directed: you manage your own deadlines and escalate judgment calls, not routine tasks Nice to have: experience with LinkedIn or email outbound tools (HeyReach or similar) Engagement & Compensation - 📍 Remote, Ukraine preferred - 🕐 Part-time or full-time · 11:00–19:00 Kyiv Time - 📄 Independent contractor · [компания] LLC (US entity) - 💰 $2,500–$3,500/month gross (~$30,000–$42,000/year) Selection Process 1. HR screen (1 hour) — competencies, values, English, video call 2. Skills interview with the Strategic Partnerships Advisor (1 hour) 3. CEO meeting (30 min) 4. Practical work-sample exercises throughout