Operations Coordinator

Responsibilities: — Operations management: track team tasks and deadlines, and drive them to completion — Coordinate between dispatchers, purchasing, and leadership — Financial accounting: reconciliations, accounts receivable, and invoicing control — Support payroll and ensure accurate job data — Compliance: licensing, insurance, and partner/client requirements — Business correspondence with clients, partners, vendors, and subcontractors — Manage documentation and internal company systems — Automate routine processes and implement AI tools — Growth projects: expansion, marketing, and office/warehouse search — Vendor management: terms, discounts, and rebate programs Requirements: — Fluent written English for business correspondence — Experience in operations, finance, or accounting — Confident with Excel / Google Sheets, Notion, and Slack — Willingness to actively use AI tools in daily work — Self-driven, able to see tasks through without constant supervision — Able to work with overlap with US Pacific Time — Nice to have: experience with US companies, HousecallPro, QuickBooks What We Offer: — Fully remote work — Annual vacation — Training and professional growth — Creative freedom in how you solve problems — AI actively built into everyday workflows — Work for an international US-based company — Small team, no bureaucracy — Timely pay; compensation discussed after the interview