Admin Coordinator

Job Summary XAD Technologies is seeking a highly organized, proactive, and multi-tasking Admin Coordinator to support daily administrative operations and ensure smooth coordination across departments. The ideal candidate should possess strong communication, organizational, and problem-solving skills with the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities Manage day-to-day administrative and office coordination activities Handle documentation, filing, record management, and data entry tasks Coordinate with internal departments and external stakeholders for operational support Monitor office supplies, inventory, and procurement requirements Schedule meetings, appointments, and maintain calendars Prepare reports, presentations, and correspondence as required Support HR and operations teams with onboarding, attendance, and employee coordination Maintain confidential records and company documents Coordinate travel arrangements, accommodation, and logistics when required Ensure compliance with company policies and administrative procedures Handle incoming calls, emails, and visitor coordination professionally Assist management in special projects and operational tasks Requirements Bachelor's degree in Business Administration or relevant field Minimum 2–4 years of administrative/coordinator experience, preferably in UAE Strong multitasking and time management abilities Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Ability to work independently and under pressure Strong organizational and problem-solving skills Knowledge of UAE office administration practices is preferred Professional attitude with excellent interpersonal skills Preferred Skills Experience in telecom, technology, or contracting industry will be an advantage Familiarity with ERP systems and document management tools Ability to coordinate across multiple departments effectively