Office Coordinator

About us: Xcite Ventures Limited is a dynamic scale-up company in the Social Gaming Industry. We are all about building amazing entertainment products with the customer experience as the main priority. Our mission is to revolutionize online entertainment. The role: We are looking for an organized and proactive Part-Time Office Coordinator to take ownership of our physical workplace, company culture, and daily office operations. Primarily based in our office, you will be the heartbeat of our space, ensuring the office environment runs smoothly, and that our team feels supported. As a modern workplace, we value smart working. We are looking for someone with a strong interest in using AI tools (like Gemini) to streamline daily administrative workflows and optimize office processes. What You’ll Be Doing: Daily Operations & Maintenance: Ensure the physical office is clean, safe, and fully functional. Act as the primary point of contact for cleaners, plant carers, building receptionists, and maintenance technicians. Procurement & Inventory: Manage and replenish stock for office consumables, kitchen supplies, and general facilities equipment. Health & Safety: Maintain compliance with local workplace health and safety standards, acting as the designated officer for the office. Employee, Visitor & Guest Relations: Ensure our office is ready to receive employees, guests, and visiting global team members at any time and make them feel welcome. Events & Culture: Assist on logistics of our social calendar; from casual team get-togethers to our Summer and Winter/Festive parties. Travel Coordination & Ad Hoc: Be aware of iGaming calendar events, to pre-book flights, hotels, and travel arrangements for business trips. Assist with ad hoc bookings and general administrative projects as required. Process Efficiency & AI Integration: Actively identify manual admin tasks and experiment with relevant AI and automation tools to make operations faster, smarter, and more efficient. What We Are Looking For: Experience: 3–5 years of experience in a similar role or workplace Operations. AI & Tech Curiosity: An interest in or hands-on experience using modern AI tools to boost administrative productivity. Exceptional Organization: Proven ability to manage a varied daily workload, prioritizing operational tasks effectively within a part-time schedule. Communication: A professional, patient, and empathetic communicator who enjoys helping others and championing company culture. Positive Vibes: You bring your best self to the office every day, remaining solution-oriented and continuously looking for ways to improve how things work. Why Join Us: At Xcite Ventures Services, you'll be part of a pioneering team shaping the future of online entertainment. You will play a pivotal role in optimizing and impacting the employee journey from Day 1.