Recruitment Coordinator

About the Client Our client is a leading organization with a well-established Excellence Center, dedicated to delivering operational excellence and efficient workforce management. They are seeking a highly organized and proactive Recruitment Coordinator to support end-to-end recruitment operations, vendor management, onboarding activities, and HR coordination while ensuring a seamless hiring experience across the organization. Job Title Recruitment Coordinator Job Summary Our client is seeking a detail-oriented and proactive Recruitment Coordinator to manage and support the end-to-end recruitment lifecycle, from hiring requests and candidate coordination to onboarding and contract management. The successful candidate will work closely with hiring managers, recruitment vendors, Finance, IT, and other cross-functional teams to ensure efficient hiring operations, accurate reporting, and a smooth onboarding experience for new employees. Key Responsibilities Recruitment Coordination Coordinate the full recruitment process, from receiving hiring requests through candidate onboarding. Confirm budget availability for new hiring requests in collaboration with the Finance team. Follow up with hiring managers to ensure timely submission of hiring intake forms. Share job descriptions with recruitment vendors and agencies. Review and screen candidate CVs, ensuring alignment with role requirements and budget. Coordinate interview scheduling and communicate hiring manager feedback to vendors and candidates. Track recruitment progress and ensure timely closure of open vacancies. Tracker Management & Reporting Maintain and update recruitment trackers with accurate and real-time hiring data. Prepare and distribute weekly recruitment and hiring status reports. Monitor recruitment metrics and provide updates to stakeholders. Offer & Onboarding Support Coordinate offer-related activities, including requesting vendor quotations and supporting offer approvals. Follow up on onboarding requirements, purchase orders, and internal approvals. Coordinate with IT to prepare laptops, system access, and user accounts before employees' start dates. Ensure Day 1 readiness by coordinating with IT and relevant departments. Conduct onboarding introductions and confirm successful onboarding completion with hiring managers. Contract & Vendor Management Monitor contract expiration dates and notify hiring managers of upcoming renewals. Coordinate performance evaluation processes related to contract renewals. Communicate approved salary adjustments to vendors and request updated quotations. Maintain strong relationships with recruitment agencies and staffing vendors. Purchase Orders & Administrative Support Process and track purchase orders related to contingent workforce requirements. Follow up on vendor invoices and ensure timely processing. Coordinate business travel arrangements with vendors when required. Track annual leave balances and maintain accurate leave records for the team. Stakeholder Communication Maintain regular communication with hiring managers, vendors, Finance, IT, and internal stakeholders. Ensure timely follow-up on outstanding recruitment and operational activities. Support continuous improvement initiatives within recruitment operations. Qualifications Education Bachelor's degree in Human Resources, Business Administration, or a related field. Experience 1–3 years of experience in Recruitment Coordination, HR Operations, Talent Acquisition, or a similar HR support role. Experience coordinating with external recruitment agencies or staffing vendors. Hands-on experience supporting end-to-end recruitment processes, including CV screening, interview scheduling, and onboarding. Required Skills Strong knowledge of recruitment coordination and HR operations. Advanced proficiency in Microsoft Excel, including trackers, PivotTables, and VLOOKUP. Proficiency in Microsoft Outlook and other Microsoft Office applications. Excellent written and verbal communication skills in both English and Arabic . Strong organizational skills with exceptional attention to detail. Ability to manage multiple priorities in a fast-paced environment. Strong stakeholder management and follow-up skills. Working knowledge of HR policies, recruitment processes, and local labor regulations. Preferred Qualifications Experience maintaining recruitment trackers and preparing periodic HR reports. Knowledge of purchase order processing, invoice follow-up, and vendor coordination. Experience supporting contract renewals and performance evaluation processes. Familiarity with Applicant Tracking Systems (ATS) or HRIS platforms is considered an advantage. Job Details Employment Type: Full-time Department: Excellence Center / Human Resources Experience Level: Junior to Mid-Level (1–3 years) Work Mode: On-site / Hybrid (Based on Business Needs)